What is a job sheet?
A job sheet is a document that records the details of a specific job or task to be performed. It’s used by tradespeople, contractors, and service businesses across the UK to formally document what work needs doing, who it’s for, what materials are required, and what it costs.
If you’re familiar with the term “work order,” a job sheet is the same thing — work order is the US term, job sheet is the UK equivalent. Both serve the same purpose: authorizing work, tracking progress, and recording costs.
Job sheets are especially common in field service work where engineers or tradespeople visit customer sites. They provide a structured way to capture everything about the job in one place, from the initial description to the final sign-off.
What should a job sheet include?
A well-structured job sheet covers:
- Header: Job sheet number, date, and priority level (routine, urgent, emergency)
- Client Details: Customer name, address, site address (if different), and contact number
- Contractor Details: Your company name, contact details, and any relevant trade certifications
- Job Description: A clear description of the work to be performed, the specific location on site, and any access requirements
- Materials: An itemized list of materials and parts used, with quantities and costs
- Labour: Time spent on the job, broken down by task where applicable, with hourly rate
- Totals: Materials subtotal, labour subtotal, VAT, and grand total
- Sign-off: Customer signature confirming work was completed satisfactorily, plus the date
Last updated: March 2026